Audio-Video and Multi-Campus Organizations

Modern business is all about communication – even more so when a company operates in several locations. The multi-campus structure offers quite a few challenges.

Establishing an effective and reliable audio-video connection between locations is one of the most pressing needs for these organizations. In this article, we will discuss the ways to leverage AV to support your organization’s operations.

It’s important to note here that a lot of these suggestions could also prove useful to organizations operating in a virtual or partially virtual setup. You already know how tricky it can be to seamlessly connect an employee in, say, Frederick, MD, with a team at the main office in Northern Virginia. We see it all the time.

So, even if you don’t have a multi-campus organization, you’ll likely get some use out of this post, so read on!

Teleconferencing

No matter where your offices are located – across the street or across an ocean – it is vital that communication and collaboration are as easy and hassle-free as possible. It can be achieved by setting up enough conference rooms on each campus, each with an appropriate AV setup.

They can vary in size from small huddle rooms to large venues. AV for all these settings could mean the difference between effective meetings and meetings fraught with interruptions and miscommunication.

A typical list of hardware used in multi-campus organizations’ teleconferencing is not much different from a typical conference room setup. It should include one or more of the following…

• Screens
• Cameras
• Microphones
• Sound system
• A projector for larger meeting rooms

When planning a teleconferencing system for your organization, make sure to take connectivity into account. Ideally, there should be as many options as possible so that any participant can connect their device and be an active meeting or event participant.

Don’t rely solely on wireless technologies: there should also be a backup plan. No one wants to feel left out. If a team member cannot participate, not only will they feel left out, but you might be missing out on their valuable insight.

Streaming

If you have a live event at one location and want to stream it to other campuses, you may need additional hardware, depending on the event’s nature and scale. In some cases, such as lectures, simply connecting a microphone to a PC and using a public streaming service will suffice.

However, if we are talking about a complex event such as a concert, you will need a mixer and a specialist who will operate the equipment to produce the best results. Using multiple cameras adds another layer of complexity and will require more professionals to make the stream work properly.

If you do not want to use public services for streaming, there are plenty of secure software solutions that will ensure excellent stream quality along with more features such as interactive elements, event recording, and so on.

If you plan an event stream, feel free to reach out to us and get a consultation.

Digital Signage Network

Digital signage screens offer numerous benefits for your organization’s employees and clients. Imagine having multiple screens displaying useful information in all the locations simultaneously – or providing location-specific data when needed.

Long gone are the times when you needed a dedicated server and a tech team to coordinate the work of all the screens in the network. Nowadays, numerous cloud services using automation software are available to make updating information on the screens easy and streamlined.

However, the initial installation and connection of all these displays in multiple locations is a task better handled by professionals such as our installation team at Audio-Video Group.

AV Maintenance

Operating a multi-campus organization requires a lot of coordination and AV hardware maintenance may be a serious challenge. It should be performed regularly to ensure that all the equipment is connected to the network and works properly in all locations.

Here at Audio-Video Group, we offer equipment servicing and system preservation programs that will help keep your hardware in perfect condition – and allow your organization to excel anywhere, anytime.