Meeting Rooms That Just Work

Wouldn’t it be nice if everything just worked?  Imagine: no more frustrating struggles to get your gadgets to function, one-touch simplicity, and meetings where things get done.  Audio-Video Group can’t guarantee that everything in your life will be frustration-free, but we can help you construct a meeting room that will be.

There is nothing more exasperating than glitches in your audio or video systems that hold up a meeting and prevent you from sharing important information.  Don’t let that happen in your meeting room.  Wouldn’t it be wonderful if you could walk into your room and have everything work perfectly, with minimal effort?  Believe it or not, that can happen.  With these five ideas to optimize your setup, you’ll be able to create a room where your ideas will drive your business forward, and avoid a room where the glitches and hang-ups hold you back.


 1.    Good Conference Audio Systems

Every meeting room should have good conference call capabilities.  Unfortunately, poorly designed sound systems can often make telecommunication a struggle.  If you want to ensure that all parties can hear what is being said, consider investing in table mics.  These provide better sound quality than ceiling mounted mics (which are popular for their aesthetic subtleness), simply due to the fact that they are closer to the person speaking.  Models like Revolabs or Shure Multiflex system can provide unobtrusive and efficient solutions.  That way, you won’t have to yell to be heard- and your meetings just might be a little less stressful.


2.    Display for the Room

According to the Social Science Research Network, about 65% of people are visual learners.  This means that if you don’t want to lose your audience, you can’t afford to have a visually boring presentation.  Luckily, today’s technology offers a wealth of stunning options.  The right solution for your meeting should be tailored to your room.  In larger rooms, a projector is often a good fit, and motorized screens can recess into the ceiling to provide a clean, professional look.  Check out our article, “3 Common Mistakes in Projection Video” for tips to optimize your setup.  In smaller rooms, flat panel displays can provide a beautiful image for your presentation.  AVG can help you create a beautiful presentation so that your audience won’t be able to look away.


3.    Laptop Connections at the Table

Of course, the most beautiful screen in the world is useless unless you have something to display.  If you choose to install laptop connections at the table, it can go a long way towards making sure that your meetings run smoothly.  And with technology like the DigitalMedia® Switcher, you can even switch back and forth between different displays and connected sources, making group presentations a breeze.


4.    Video Conferencing

Today, it’s more important than ever to have good equipment for video conferencing capabilities.  Soft codecs, or software applications for compressing and decompressing video, can be a good solution.  WebEx or Zoom are great options that hosts millions meetings a year.  Whatever you choose, make sure to set up your lighting so that visibility is easy for all parties.  You may consider installing window tints or window shades that can be automated to make your meeting run smoothly.  With help from Audio-Video Group, we can help you make video conferencing simple.

5.    Control Systems

This is where everything comes together.  Remember the idea of walking into your room and having it work perfectly?  With a control system, at the push of a button, you can turn on your audio system, projector or display, and even lower window shades.  There are even options for automation, where by simply plugging the HDMI cord into your laptop, your entire room can come to life.  And the best part about it all, it just works.


Do you want to avoid the frustration that comes with hang-ups and glitches during a meeting?  Then call Audio-Video Group today at 301.668.4448 or contact us on our website,, to get your meeting room running smoothly.


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